Alexandria Board of Selectmen
March 27, 2008
Approved April 10, 2008
The meeting came to order at 6:00 p.m.
Members Present: Cindy Williams, Don Gangemi and Tom McGowan
The Pledge of Allegiance was given
Cindy thanked Christie for her work at town meeting.
Distribution of
Minutes: Minutes of March 6 were distributed. There were no
meetings held on March 13 and 20.
Approval of
Minutes: Don Gangemi and Tom McGowan approved the minutes
of February 28.
Department Head & Committees:
Christie Phelps:
There were no purchase orders issued this week, one 911 number issued and one
driveway application is being worked on. With regard to the purchase of a new
truck, the road agent plans to take the following action: prepare
specifications; review specifications with highway safety committee, submit
specifications to TA for mailing with request for bid, bring pricing and other
information to selectmen for final review. Christie has received an update from
Cheryl Killam on the ADA issues. The selectmen would like final
pricing from the contractor before moving forward. Christie will be attending
two workshops; one on controlling the cost of prescriptions and one on health
care accounts. Christie explained that Dale Robie, Ken Braley, Dennis Ford,
Bill Hall, Larry Stickney and Don Gangemi are all members of the highway safety
comm.
The question was posed as to whether or not it would be better to remove one of the members because of all his negativity toward the highway department or to leave him as a member with the proviso that Selectman Gangemi would speak to him. It was decided to leave him as a member. Sue Hunt has indicated she would like to become a member of the conservation commission. Christie will give Bonnie Poire the contact numbers for Sue. Cindy thanked Christie for her work at town meeting. Don said that Cindy also make some good points at town meeting. On May 1 the selectmen will be meeting with Dubois & King on alternatives for the Washburn Bridge. On May 20 the selectmen and other departments involved with flood insurance regulations are invited to a meeting with the flood insurance coordinator, Jennifer Gilbert. Tomorrow there is an emergency management meeting at 9:00 to review the terrorism annex portion of the plan.
Maggie LaBerge: The planning board will be working on several projects this year; site plan regulations, election of slate of officers and completion of the capital improvements plan. The CIP committee will be meeting the 1 & 3 Tuesday of each month until the plan is complete. On May 19 the planning board will sponsor a meet and greet with area planning board at 5:30 in the old town hall. At 7 that same evening, a speaker will be present to discuss internet resources for clean industry. Maggie and Melanie attended a Land Use Clerk Training recently and one of the items discussed was as built plans for roads, something that Maggie and the road agent feel is important. There will be a public hearing on this subject on April 16 as a part of the planning board meeting. Maggie welcomed Chet Caron to the board. The planning board has determined a definition for active and substantial with regard to subdivisions. They will also be working on some housekeeping issues for excavation operations. No one will receive an up to date permit without paying any back fees that may be due.
Cindy asked Christie to check with Avitar to see if Gary Roberge is certified to
assess wood burning power plants. Gary is the person at Avitar that normally
does the assessment on utilities.
Items Requiring Signature:
Abatement denial for NH Co-op was signed
Intent to cut
for H&H Investments was signed with the proviso that the Washburn
Bridge over Patten Brook may not be used as a means of entrance or
egress for
the logging site.
A veteran’s credit was approved for Gary Atkinson
An Intent to
Excavate for Newport Sand & Gravel will be returned to them as they
are not a permitted pit.
An elderly exemption was approve for Carol Panaggio
An additional
work authorization was signed for H.E. Bergeron to prepare plans
for the holding tank for the floor drains at the highway garage.
The annual contract with Cartographic Associates was signed
The annual
contract for Wellington State Park was signed; Christie will check on
whether or not we can just pay the amount we appropriated this year
as there
was no paperwork given to the town that the amount would be
increased over
last year.
The ambulance contract was signed
The MS-2 was signed as was the MS-5
The excavation warrant for Newport Sand & Gravel was signed
An intent to excavate was signed for Boake Morrison
A PAR form for the police department was tabled.
Old Business:
The ethics policy will be reviewed next week
The ADA issues were already discussed. Jeff was reminded that we need a sample of his maintenance log and Don was reminded that he was going to furnish a sample mileage log
The recycling committee was added to the list as were the names of some interested parties; Todd Smith, Jenny Tuthill and George Whittaker.
A notice for additional members should be posted at the transfer station.
Other:
Christie mentioned that letters were sent out to the budget committee members explaining that they will still be getting monthly reports and that their input is considered to be important. Don Gangemi suggested that a schedule be set up for meetings with department heads as usual this year with the change being that the departments will meet with the budget committee before the selectmen. Christie said that she will also be meeting with department heads to prep them for the others by reviewing the budgets and filling in gaps that might be present.
Police Chief: Cindy Williams stated that the police chief had a PT test on the 18th. He did not pass the test. Several audience members made comments that they felt enough time had passed for the chief to become certified and they would like to see a new person in the position. The selectmen indicated that the towns-people would have to trust them for the time being.
Road Agent: Jeff is putting together a plan for the highway department’s summer activity. He will submit a copy to the selectmen when it is completed with the warning that it is not cast in stone and will be changed based on priorities. Jeff is also looking at updating the department’s radios and getting their own frequency. The selectmen said that as long the cost is in his budget, it is alright. The last item Jeff discussed was the combining of two trucks as one has a good transmission and body; one has a good motor. Don was concerned that the department would then be down a truck. Jeff said they would not be and will give more information once he gets final pricing on the project.
Bonnie O’Brien Poire asked about the permit for Indeck. Cindy said the permit given by the Army Corps never expired, but if they make any improvements, they will have to comply with existing rules from NHDES.
Adjournment: 7:30 p.m.
Respectfully submitted,
Christie Phelps, TA