Alexandria Board of Selectmen

August 10, 2006

Members Present: Bob Bacon, Peg Reilly and Cindy Williams

Others Present: Christie Phelps, Admin. Assistant, and various audience members

The meeting came to order at 5:56 p.m. Bob noted that there were two interviews held during the work session with applications for the position of police chief. There will be another interview next Thursday and one the following Monday. The selectmen will then meet to determine whether they want to have a second interview with any of the candidates. The target date is September 1.

Pledge of Allegiance:

Led by Bob Bacon

Distribution of Minutes:

July 27 and August 3

Approval of Minutes:

Cindy made a motion to approve the minutes of June 22, June 29, July 5 and July 6; Peg seconded the motion and it was approved by a vote of 3-0.

Peg made motion of approve the minutes of July 13; Cindy seconded the motion
and it was passed by a vote of 2-0. Bob did not vote as he was not present at that meeting.

Cindy made a motion to approve the minutes of July 20; Bob seconded the motion and it was passed by
a vote of 2-0. Peg did not vote as she was not here for that meeting.

The minutes of July 27 were tabled until next week.

New Business:

Bob McArthur asked the selectmen some questions regarding the security system for the new town hall.
He will be providing a price with a week as the building will be ready for rough wiring soon. It was decided to pre-wire for some applications which may not be used now, but may be added in the future. The cost for pre-wiring is minimal compared to opening walls later.

Department Heads:

Barbara Emery, Town Clerk/Tax Collector: Liens will be placed on properties next Tuesday.
The amount is approximately $155,000 for unpaid 2005 taxes. Frankie is going for training next Thursday regarding municipal agents. The town should be able to issue plates again before the end of the month.

Christie Phelps: The transfer station sent out its first load of paper. The weight was slightly less
than 5 tons. It cost the town $67.80 net to dispose of this load. Better compaction could result in
income. Had the paper been placed in the regular compactor, it would have cost $262.88. Cindy said
she suggested to Doug that the sign for the paper trailer be placed in a more visual area so people will
know what is allowed in the container.

Announcements:

Selectmen’s Meeting: August 17 at 6pm preceded by work session at 5pm

Planning Board Meeting: August 16 at 7pm preceded by work session at 6pm

Capital Improvements Comm: August 11 at 8:30 am

Alexandria Church Fair: August 12 at 8:30 am

Zoning Board: August 16 at 9 am

Hazard Mitigation: August 25 at 2 pm

Alexandria Historical Society Yard Sale: August 26 at 9 am

Land Use, Building Permits, Purchase Orders, Other Items Requiring Signature:

None

Old Business:

Verizon-Town Pound Road: The wires should be done by 8/19/06.

Bog Road & Sye Ali Road: Cindy is still reviewing “A Hard Road to Travel” in order to determine
what steps the town should take with regard to layout.

Classification of Roads for Building Permits: Christie gave the selectmen a sample resolution from
another town for review. It will be placed on the agenda next week and will be available for public
review in the selectmen’s office.

AMC Contract: The selectmen signed the contract. It will be forwarded to AMC for their signature.
Policy Review: Ongoing Project

Finalize and Vote on Building Ordinance: This issue may be placed before town meeting rather than
having the selectmen vote on it. Peg asked if a commercial permit was required before. Bob said no.
Peg has reservations about passing this now when the town turned it down two years ago. Bob asked if the board wanted to wait until March to let the voters decide. It was decided that this issue would be moved from this list to the budget book which means it will be a part of the town meeting.

Joint Loss Committee: Christie will provide the list of members to the selectmen next week.

Updated Road Ordinance: Ongoing

DES Culvert Application: Christie will work with Jeff on this next Thursday morning.

CU Updates: The first of the update requests went out today. All should be mailed by next Wednesday. The deadline for submitting the information is September 15. There are no penalties for
not submitting the information.

Updated Bid Awards on Municipal Building: Cindy asked Christie if she has heard from Keith; she has not. Cindy said she has e-mailed him twice. Christie will try to contact him again. Bob is not happy with the response time. Bob asked for a written agreement from Bonnette, Page & Stone that they will bear the expense of painting a section of the town hall in order not to have to move the
construction trailer at this time.

Town Hall Painting: Grafton County is willing to come back next year to put an additional coat of
finish paint to the old town hall. They will be back on Monday to try to finish their work.
Dog Policy: The selectmen requested that a reminder be sent and posted that pets are not allowed in
town hall unless there in an official capacity; i.e. Seeing Eye Dogs.

Budget Schedule: Bob asked Christie to check to see what the deadline was last year and to use the
same for this year.

Authorization Letter: The selectmen signed a letter authorizing the chief of police to apply for grants.

Public Input:

Carol Panaggio thanked Skip and Peg Reilly for their donation of primer toward the town hall painting
project.

Kate Rohlfs suggested that Wellington passes be changed to accept an entire vehicle of beach users rather than each person having to present one. Bob said the town would talk with Bill Grout about this.

Kate also let the selectmen know that there is a Watershed Protection meeting on 8/21 at the Bridgewater Town Hall.

Paul Desmarteau: The town is in violation of ADA requirements due to the fencing out back that is
blocking handicapped parking. Bob assured Paul that a proper area will be designated on voting day.

Last week Harold Reilly asked the selectmen to make a decision by this week who has jurisdiction
over driveways once and for all. Christie was directed to send Mr. Reilly’s letter to town counsel
for an opinion that can be communicated next week. A survey of twenty towns within New Hampshire was done, and it was found that in 17 of them, the road agent approves driveways. In the other three, it
was either the planning board or the selectmen and the road agent. Cindy said that based on the fact that the planning board is handling driveway access permits, obviously the authority was given to them at some point (otherwise the selectmen would still be doing them all), but she had no idea when that occurred. Cindy Williams asked if the town has the authority to expend funds from grants without any further action of the town.

Adjournment:

Peg made a motion to go into nonpublic session at 6:55 p.m.; the motion was seconded by Cindy. Roll call vote: Bacon-aye, Reilly-aye, Williams-aye. Bob said that the selectmen will be going into non-public session for the purpose of conducting an interview for the position of police chief. They will not be having any further discussion of other issues once that interview is completed.

Respectfully submitted,

Christie Phelps