ALEXANDRIA SELECTMEN’S MEETING

MAY 4, 2006

Members Present: Bob Bacon, Peg Reilly and Cindy Williams

Others Present: Christie Phelps, Jeff Cantara, Mike Corliss, Carol Panaggio, Larry & Carleen
Stickney, Bob Ramsey, George Whittaker, Ed Skroback,

Bob Bacon explained that there was a nonpublic session prior to the meeting regarding personnel issues. Bob announced that a tentative decision on the health officer and once all parties have been notified, the decision will be made public.

The meeting came to order at 6:00 p.m.

Pledge of Allegiance

Led by George Whittaker

Approval of Minutes

Cindy made a motion to approve the minutes of April 18; Bob seconded the motion and it was passed by a vote of 2-0. Peg Reilly abstained as she was not present at the meeting.

Peg made a motion to approve the minutes of the work session of April 21; Cindy seconded the motion and it was passed by a vote of 3-0.

Distribution of Minutes

There are no minutes to distribute this evening

Department Heads:

Jeff Cantara: Grading is continuing. Brush cutting on Bailey Road is almost complete. Jeff asked to be able to expend money for a sander for Truck #1. The selectmen asked him to hold off until later in the year. The windshield channel on the one-ton is rusting out. One of the other trucks is popping out of gear and needs to have transmission work done. Bob asked Jeff to work up a schedule to replace one piece of equipment each year; sander, truck, loader, etc. Jeff has spoken with the Capital Improvement Committee on that issue and will be working with them in the future. Cindy asked if the cost of the sander had been included in the budget. Jeff said there is money in equipment purchases. Christie did some research and discovered that two of the lease payments for the loader are in that line and need to be moved. Purchase orders will begin to be submitted for the Bailey Road Project. Jeff will send e-mail explanations of the need for the purchase orders so he does not have to attend every selectmen’s meeting. Bob suggested that Jeff use a blanket purchase order for items that will be used throughout the project. Jeff said he has contacted 911 with regard to the east and west designations on roads that are Class VI in the middle; i.e. Gale Road. He will continue to work with them to finalize the designations.

Christie asked if the purchase order for the compactor is to lease or purchase. Jeff said it is a purchase because to lease one for the length of the Bailey Road project would exceed the purchase price. Bailey Road project will start on June 5. Jeff will put up large signs to let everyone know. Bob suggested that Jeff put out a sign indicating “Local Traffic Only”. The intersection at the Fowler River Road end will be changed drastically. Bob reminded the audience that if they have a need to discuss items with a department head, please see them outside the selectmen’s meeting. If you cannot resolve the issue, then you should come to the selectmen.

Building Committee: Cindy Williams reported that the final plans and specifications were submitted
to the selectmen’s office today.

Fire Department: Mike Corliss was in to speak with the selectmen, but said he would wait until public
input.

Announcements:

Selectmen’s Work Session: May 11, 2006 at 5:00 p.m.

Selectmen’s Meeting: May 11, 2006 at 6:00 p.m.

Planning Board Meeting: May 17 at 7:00 p.m.

Conservation Commission: May 10, 6:00 p.m.

Police Search Committee: May 9 at 5:00 p.m.

Capital Improvement Committee: May 12 at 8:30 a.m.

Selectmen’s Office Hours will change the week of May 22. Tuesday will be open from 8-4 and on Thursday the office will open at noon.

Land Use, Building Permits, Purchase Orders, Other Items Requiring Signature:

Lucas Tree Experts-$5900-Cindy Williams made a motion to approve the purchase order; Peg Reilly seconded the motion and it was approved by a vote of 3-0. This is needed as the town cannot handle
the work that is needed on some 20-30 trees on the road. A Certificate of Insurance is needed prior to
the commencement of work.

Northeast Tire-$2240 for tires-Peg Reilly made a motion to approve; Cindy Williams seconded the motion and it was passed by a vote of 3-0.

Pemi Equipment-$1700 for compactor-Cindy Williams made a motion to approve; Peg Reilly seconded the motion and it was approved by a vote of 3-0.

E.W. Sleeper-$5646 for a sander-Bob asked that this purchase order be tabled until later in the year

Veteran’s Credits: Approved for Joel Clough and Matthew Chamberlin

Intent to Cut: Approved for Robert Bucklin on Cass Mill Road

Pole License: Pole License signed for Verizon and Public Service to install poles on Lynn Avenue

Abatements: NH Electric Co-Op, $3765.84; Weslou Farm Trust-$718.20; Eric Lucas-$285.50;
Robert Hanser-$482.22; Robert Cavanaugh-$465.12; Donald Lariviere-$153.90; New England Power-

$9165.60; Dean Benton-$41.40; Matthew Chamberlin-$499.32; Floyd Vogan-$246.24; Barbara Comeau-$140.22; Sean Moran-$1786.95; Peg Reilly made a motion to approve the abatements; Cindy Williams seconded the motion, and it was passed by a vote of 3-0.

Old Business:

Flood Insurance Program: The selectmen signed the resolution to join; the paperwork will be submitted to the appropriate agency.

Gas Card Policy: Cindy Williams made a motion to approve the gas card policy as written; Peg Reilly
seconded the motion and it was approved by a vote of 3-0.

Renegotiation of AMC Contract: To be discussed during next week’s work session

Health Officer: To be announced next week

Building Permit Application: To be worked on during next week’s work session

New Business:

Interviews for Clerical Position: The selectmen asked Christie and Ernie to do the interviews and present a finalist for approval.

Health Insurance: Cindy had asked who is eligible for health insurance benefits, which is full-time employees. The town’s carrier, HealthTrust, defines full time as thirty hours per week and the town’s personnel policy defines full time as 32 hours per week.

Special Town Meeting: A special town meeting is necessary in order to correct an error in the loader warrant article. An additional $20,000 is needed from the Highway Equipment Capital Reserve Fund. This will not increase the property tax rate. Skip Reilly asked if at the same special town meeting, additional funds could be appropriated for the highway department. He was told that Superior Court would most likely determine that it is not an emergency.

Fire Warden: Christie was asked to make it a priority to set up a time for Arthur Barron to come in to speak with the selectmen. The selectmen have an issue with people’s ability to obtain fire permits. Mike Corliss, Alexandria Fire Chief, stated that he has concerns with the process as well as some other issues with the fire warden. Bob said there should be a policy in place regarding who can issue, who is supposed to be notified, etc.

Public Input:

Larry Stickney: Mr. Stickney said he felt there could be a burn pile at the transfer station to reduce the need for people to get permits to burn at home. Mr. Stickney asked if there is a place on the abatement form that lists the reason for the abatement so there is some historical record.

Michael Corliss: Mike wanted to state how pleased he is that the new police department knows how to work with the fire department. Mike asked about a 911 number that a taxpayer has been waiting for. Christie explained that the owner has to call the office to let them know the driveway is ready for final inspection so the number can be issued.

Adjournment:

Peg Reilly made a motion to adjourn the meeting at 7:10; Cindy Williams seconded the motion and it was approved by a vote of 3-0.

Respectfully submitted,

Christie Phelps,

Admin. Assistant