Peg said she had been thinking over the past week about going over all the roads. The town has passed ordinances for the roads, but the ordinance did not state that the selectmen should go and survey all the roads in order to make a decision now as to which roads the town would accept and which they wouldn’t. Peg said this was her perception of it. She feels that the town should wait until requests for building permits are received before a road is reviewed. She does not want to alarm a lot of people when it may not be necessary. Peg feels it would be premature to review the roads at this time. Don said he had done some research over the past week and found that you shouldn’t restrict building or building permits. He does have notes on the subject, but could not locate them at the meeting. He felt that the waiver of liability, duly recorded at the registry, should be sufficient to limit the liability of the town for allowing a building on a road. Frank said in order for the town to be liability, someone would have to show a negligent act. The waiver will not keep someone from suing the town if they wish to.

Discussion of recommendations from LGC regarding new office building and highway garage.
They were asked to review the buildings for possible risk issues. It was noted that the highway garage had a grinding wheel that was not fixed to a surface. Jeff said that one is not being used at this time. It was suggested that he put the unit in a cabinet if it is not being used. Jeff also explained that the department is in the process of setting up stations within the garage for various purposes and will be moving various pieces of equipment around. LGC suggested that a fire or alarm system be installed. Jeff said there are fire extinguishers are there, but no fire alarm. He feels the building is a sitting duck as there is no gate, no alarm and no cameras. For the expense of a gate, a camera system could be purchased and door alarms installed. The camera would record someone’s license plate. The cost would be somewhere around $4,000. Don asked if building fund money could be used for that. He was told it could not as the building fund is for the new office building only. Peg asked if a regular smoke alarm would be sufficient. Jeff did not know the answer to that question. Christie said they would have to be hard wired. Jeff expressed a concern about the sensitivity due to the fumes from equipment in the building. A fireproof cabinet needs to be purchased in order to store chainsaw gas. Don asked about the price of a cabinet; Jeff thought it would be about $500. The compressed air system needs to be inspected and certified. Jeff said that LGC is supposed to set up a date for inspection. Christie will remind them that the town is waiting to hear from someone. Christie stated that it seemed odd that LGC was not concerned about water on the floor. Jeff said that every vehicle leaks, and when the odd drop of oil mixes with the water, it becomes a very slick surface that has caused falls in the past. An estimate has been received in the amount of $12,000 for a floor drain system. Peg asked Christie to put a note in her budget book for next year.

Don asked Jeff about Karl Gordon Road and whether he had gotten in touch with Boake Morrison to let them know they could possibly get some reimbursement from FEMA for reworking the culvert area. Jeff had not done this; he thought the selectmen were going to contact the abutters. Don suggested a letter to Boake to find out when he will be available. Jeff said that the public needs to be informed that a road they are on is Class VI and the only way it can be taken over is by a vote of town meeting. He suggested that something be pointed out to property owners when they come in for a driveway or building permit. Jeff said a lot of people believe that a road will be taken over by the town as soon as there are three houses on it.

Don found an RSA that covers the issue that Jeff brought up in nonpublic session last week. Jeff had asked about compensatory time. There is an RSA that clearly allows the department head to regulate compensatory time. Frank asked if that covers comp time in lieu of overtime. He said you cannot force someone to take one or the other; but if they agree, it is acceptable. Don said there is a formula stated that helps with the calculations.

Police Department Recommendations: Peg said that the cover letter from LGC specifically asked that the holding cell be reviewed as there is some question as to the use of the room. Peg asked how it was posed to LGC. Christie explained that she asked LGC to look at the holding cell because of all the controversy surrounding its setup/use and the insurance companies’ input was requested. Christie said the request came from her; not any other person. Frank was asked for his input on the letter from LGC.

A fire extinguisher has been installed in the receptionist’s area. Cameras have been discussed in the past for security reasons. Frank said his budget does not allow for this expenditure, but if it can come out of the building fund, he would make the recommendation that he would like the cameras. Peg asked if it could come out of the building fund; Christie said she believed it could. The alarm company could probably supply and install this equipment. It should be set up as a motion activated system so it is not recording 24 hours a day. Frank said his department is in compliance with regard to personnel records. He said he was confused with the Hep B shots. Frank has been vaccinated, but he will have to check the personnel files to determine if anyone else has. If the town requires the police to have this vaccination, the officer can refuse to have it. Don suggested making it a part of the personnel policy that it is available should the officer wish to have it. Frank said it will be addressed in his departmental policies. The selectmen should address the issue of the fire alarms as none of the ones in the building are smoke/fire alarms. The building specifications need to be reviewed to determine what was supposed to be installed. Separation of booking area and reception: Frank has concerns about the door going out into the hallway. He wonders if this may be a good time to replace the Dutch door at the entrance to the office with a more secure unit and install the Dutch door between booking and reception. Peg asked if making the improvements would reduce the insurance premium. Christie did not believe it would as these were recommendations, not requirements. Don stated that if the town does implement some of them, it would show due diligence. With regard to the holding cell, when the comments were made by one individual from LGC, he prefaced his comments with "If I were the chief…", but he did say Frank is the chief and can do whatever he wants. It is up to the Town of Alexandria. He wondered whether the recommendations were really those of LGC or of this one individual. Frank thinks the town needs to make a decision: does the town want a lockup or not. The town does not have a holding cell, it has a lockup which has a lower criteria than a holding cell. The standards do include, however, having access to water, either drinking or washing, without the aid and assistance of another. Don asked what was needed in order to bring the lockup into compliance. Frank replied the bench and the combination sink/toilet. Christie said an e-mail from Keith McBey earlier this week indicate shop drawings were complete on the bench and it is being worked on. Precision Mechanical will be giving Keith a price on the toilet/sink combination as well as looking into whether they can utilize the present unit on another job. Don said there has been some question as to whether or not the town should have or wants a lockup. He did some research and found RSA 31:9-c that states upon petition of thirty or more residents of the town shall provide a suitable lockup for the temporary detention of individuals. He felt it would be pretty easy to get the signatures of thirty people. He stated that this has been a topic of discussion for long enough, and it should be taken care of without a petition. Frank said there is a citizen who is aware of this RSA and is willing to get the signatures should they become necessary. Frank does not wish to have security cameras in the cell. He feels that the cost of putting in a unit that would not somehow get damaged would be cost prohibitive. The requirement that a police officer is present at all times in the office for monitoring purposes should be sufficient. Peg asked if LGC had talked with Frank or Ernie Parmenter as that is who they mentioned in the letter. Frank said he had a problem with credibility if they cannot even remember who they spoke to. Loose items in the booking area have been secured to the best of the department’s ability. Due to the design of the building, there is only so much that can be done. Frank stated that whoever designed the police office did not understand the needs of a department. Don asked who LGC talked to that recommended that the cell not be used and that people be taken directly to Grafton County. Frank said he believed it was Selectman Williams. Don then said that the recommendation was based on a discussion with Selectman Williams? Frank said he was told that it was her recommendation to turn that into an office. Frank pointed out that the building is being put together for seventy five years from now, not just tomorrow. Everything that is being put into the building will be needed and more. Frank said that he told LGC how many arrests were being made, and they deduced from that, along with Cindy’s comments, that it might be a good idea just to send them to Grafton. Cindy stated during the meeting with LGC that if it were up to her, the cell would not be there. At that point, the LGC person asked how many arrests were being made. It was their suggestion when the number was discussed that they be taken directly to Grafton County. Don said he would be concerned about an officer being out of service for the time that it would take to transport.

Peg asked George if he had received a copy of the letter that talked about emergency planning. George replied he had not. It was recommended that an exit plan and emergency response plan be developed for the building for fire, water damage, bomb threats, vandalism, harassment, etc. Employees should be well versed in emergency procedures. It should be asked whether or not the phone system can do an "all call" with a specific word that would indicate the building should be evacuated. Peg asked if this will be included in the emergency management plan. George said things like that are supposed to be posted in all office areas to let occupants know how they are to proceed in order to exit the building. The hall has to be posted as well. Don said he would make up the signs. Frank said that panic buttons are available in the selectmen’s, town clerk’s and police office. A procedure for using them should be set up and all applicable personnel should be informed of their location. George said that there is a new CD for the emergency management plan. The Hazmat Committee will be meeting on June 1 at 2:00 p.m. There is need of a storm door for the old town hall as the present one is practically off its hinges.

Pledge of Allegiance: Done

Distribution of Minutes: May 17, 2007

Approval of Minutes: Minutes of April 26, May 3 and May 10 were approved as corrected

Department Heads:

Maggie LaBerge said that the planning board is not that busy right now. Community is
July 7 and there will be another organizational meeting in June.

Intent to cut for Matt and Melanie Markiewicz was approved

A supplemental warrant was approved for Allan Zick in the amount of $865.00

An abatement was approved for Lawrence Burns, Jr. in the amount of $865.00 (Mr. Burns had
sold his property to Mr. Zick, but the town did not receive a copy of the deed.

Abatement for Judith Ring for disabled exemption not shown on tax bill-$142.35

Abatement for Joe & Verna Bossie-totally disabled veteran’s credit not reflected-$700.00

Abatement for Talamini-$87.31

Abatement for Mark & Tracy Avery-$729.78-too many houses listed on properties

Abatement for Jay Peringer-$259.86-current use approved but not reflected on tax bill

Recommendation letter for Daniel McLaughlin and Maggie LaBerge to serve as Lakes Region
Planning Commission Representatives was signed.

A letter was signed to Governor Lynch requesting him to pursue flood funds for agricultural
lands.

Purchase Orders: JAF Industries-$5036.00 for culverts for flood repair, Circle 3 Sand & Gravel-
$27,000 for flood repair and JAF Industries-$7210.00 for Fowler River Road Project.

Building Issues

Hazard Mitigation Plan Update; Emergency Plan Update

School Facilities Committee Member

Generator

Road Classification

Gale Road

Eastman Road

Karl Gordon Road

New Business:

Storm Door-already taken care of

Eastman Painting: Mr. Eastman wishes to fulfill the contract by July 1. Selectmen agreed
to let him complete project.

None

Don Gangemi made a motion to adjourn the meeting; seconded by Peg Reilly and approved
by a vote of 2-0.